Google Docs, Education & Student Privacy
Online writing tools like Google Docs, Adobe Buzzword & Zoho are amazing free tools that are used by many educators. But who owns your online documents? Are there any laws or issues that you need to be aware of before using these tools in your classroom?
According to a post on the Open Sky Media Blog, "while your personal computer may not care about your tastes in fiction, the web service you choose to write and/or host your documents just might."
For example, did you know that the Google Docs TOS state that "“you give Google a worldwide, royalty-free, and non-exclusive license to reproduce, adapt, modify, translate, publish, publicly perform, publicly display and distribute any Content which you submit, post or display on or through the Service." Moreover, Google Docs further stipulate that "students must be 13 or over to use Google Docs."
Why?
Because Google, like every other corporation that is providing an online service to students, must comply with the Children's Online Privacy Protection Act (COPPA). The law outlines how and what types of personal information may be collected and when and how to seek verifiable consent (written permission) from a parent or guardian. The law, despite it's quirks, is designed to protect the privacy of minors.
To be clear, Google is doing exactly what they are required by law to do. As tween site Imbee found out, failure to comply with COPPA can cost a company millions of dollars in legal bills and fines. If you do decide to use Google Docs in your classroom, be sure to obtain written permission from your students parent or guardian. Failure to do so could put your school and career in jeopardy.
To be clear, I'm not trying to knock Google Docs. It's a great product. My intent is to make sure that educators are aware of the issues. It's important that you, as the teacher, know all the associated issues and legal requirements associated with using this tool before using it in your classroom.
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